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RULES & TIMELINES FAQ

HP Fanfic Fan Poll Awards

Here are the new overview/rules as of March 5, 2014:


1. The Structure of the Awards Ceremony

The awards are held twice a year, and are split in the following manner:
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SPRING & SUMMER ROUND
· The only fanfics that qualify for this Round’s Nomination period:

  • COMPLETED fics only (no WIPs), those written between April 29th the year prior until April 28th of this year

  • Story cannot have been previously nominated for a prior Round of this awards ceremony (see a list of previously nominated fics here and here)

Only the following Groups (ships) are allowed for nomination for this Round:

  • Gen Fic (non-romantic/non-sexual stories)

  • Dramione (Draco Malfoy/Hermione Granger)

  • Drarry (Draco Malfoy/Harry Potter)

  • Harmony (Harry Potter/Hermione Granger)

  • Hogwarts Staff & Spirits (anyone/Bathsheba Babbling, the Bloody Baron, Cuthburt Binns, Charity Burbage, Edgar Clogg, Sir Nicholas de Mimsy Porpington, Sir Patrick Delaney-Podmore, Lord Draben, Albus Dumbledore, the Fat Friar, Argus Filch, Firenze, Filius Flitwick, Godric Gryffindor, Wilhelmina Grubbly-Plank, Rubeus Hagrid, Rolanda Hooch, Helga Hufflepuff, Silvanus Kettleburn, Gilderoy Lockhart, Minerva McGonagall, Moaning Myrtle, Peeves, Irma Pince, Poppy Pomfrey, Quirinus Quirrell, Helena Ravenclaw/The Grey Lady, Rowena Ravenclaw, Aurora Sinistra, Horace Slughorn, Salazar Slytherin, Severus Snape [exception: no Snarry or Snermione for this Group as they have their own Groups], Pomona Sprout, Sybil Trelawney, Septima Vector, the Wailing Widow)

  • Marauders (James Potter/Sirius Black, James Potter/Remus Lupin, James Potter/Peter Pettigrew, James Potter/Lily Evans, Sirius Black/Peter Pettigrew, Sirius Black/Lily Evans, Remus Lupin/Peter Pettigrew, Remus Lupin/Lily Evans, Peter Pettigrew/Lily Evans only)

  • Next Gen (any Next Gen character/any Next Gen character; allowable characters are: Teddy Lupin, Scorpius Malfoy, Albus Severus Potter, James Potter, Lily Luna Potter, Lorcan Scamander, Lysander Scamander, Dominique Weasley, Fred Weasley, Hugo Weasley, Louis Weasley, Lucy Weasley, Molly Weasley II, Rose Weasley, Roxanne Weasley, Victoire Weasley)

  • Snarry (Severus Snape/Harry Potter)


NOTE #1: The groups/ships we call out above are meant to highlight stories where those two characters (Draco/Harry, Snape/Harry, NextGen character A/NextGen character B, Draco/Hermione, Harry/Hermione, Hogwarts Staff & Spirits character A/Hogwarts Staff & Spirits character B, and Marauders character A/Marauders character B) are the main characters of the tale and the plot revolves around those two characters and their relationship, whatever that may be. The relationship can be any of these: romantic, sexual, sharing a blood or marital or familial obligatory relation, friendship only, enemies, a mentorship, co-workers, forced partners, customer/client, living together or nearby each other, rooming together, sharing a common interest/hobby/condition, on an adventure together, co-dependence, hurt/comfort, Master/slave, prisoner/captor, or even an accidental run-in.

NOTE #2: Gen Fic category is for non-sexual and non-romantic stories. No specific ships allowed for this category.
· Nominations period: April 1st - April 28th
· Voting period: May 1st - June 30th
· Winners announced: by July 10th

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FALL & WINTER ROUND
· The only fanfics that qualify for this Round’s Nomination period

  • COMPLETED fics only (no WIPs), those written between October 29th the year prior until October 28th of this year

  • Story cannot have been previously nominated for a prior Round of this awards ceremony (see a list of previously nominated fics here and here)

Only the following Groups (ships) are allowed for this Round:

  • Black Moon (Sirius Black/Remus Lupin)

  • Hinny (Harry Potter/Ginny Weasley)

  • Romione (Ron Weasley/Hermione Granger)

  • Snermione (Severus Snape/Hermione Granger)

  • The Dark Side (anyone/Avery Jr., Avery Sr., Regulus Black, Alecto Carrow, Amycus Carrow, Crabbe Sr., Barty Crouch Jr., John Dawlish, Antonin Dolohov, Gibbon, Goyle Sr., Fenrir Greyback, Jugson, Igor Karkaroff, Lestrange Sr., Bellatrix Lestrange, Rodolphus Lestrange, Rabastan Lestrange, Draco Malfoy [no Drarry or Dramione for this Group as they have their own Groups], Lucius Malfoy, Walden McNair, Mulcibur Jr., Nott Sr., Peter Pettigrew [no Peter x James Potter, x Sirius Black, x Remus Lupin, x Lily Evans as they have their own Group], Tom Marvolo Riddle, Augustus Rookwood, Rosier Sr., Evan Rosier, Thorfinn Rowle, Scabior, Selwyn, Pius Thicknesse, Travers, Dolores Umbridge, Lord Voldemort, Wilkes, Yaxley)

  • Threesomes+ (any three or more characters who are the main focus of the fic together - their romantic or sexual relationship constitutes the main plot of the story)

  • Weasley Love (any Weasley/any Weasley [no Next Gen Weasleys, Romione, or Hinny as they have their own Groups])

  • Rare Pairs (anyone without a Group already assigned to them)

NOTE #1: The groups/ships we call out above are meant to highlight stories where those two characters (Snape/Hermione, Sirius/Remus, Dark Side character A/Dark Side character B, Ron/Hermione, Harry/Ginny, Weasley character A/Weasley character B, and Rare Pair character A/Rare Pair character B) are the main characters of the tale and the plot revolves around those two characters and their relationship, whatever that may be. The relationship can be any of these: romantic, sexual, sharing a blood or marital or familial obligatory relation, friendship only, enemies, a mentorship, co-workers, forced partners, customer/client, living together or nearby each other, rooming together, sharing a common interest/hobby/condition, on an adventure together, co-dependence, hurt/comfort, Master/slave, prisoner/captor, or even an accidental run-in.

NOTE #2: Threesome+ stories are not Gen Fic stories. These specifically call-out for romance or sex in the story, and must feature three or more people engaging in this type of relationship together (not separately).
· Nominations period: October 1st - October 28th
· Voting period: November 1st - December 31st
· Winners announced: by January 10th

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2. The Nomination Period

  • Nominations open at 12:00 am PST on their indicated start date above, and close at 11:59 pm PST on their end date above.

  • You may nominate any "Harry Potter" fanfic (no Crossovers) for a particular Round that has been written between the timelines indicated above.

  • A single individual may only make one (1) nomination per Category per Group (see list of Categories below & the list of Groups above).

  • Yes, you may nominate the same story across multiple Categories within a Group (ship), if you want

  • You may not nominate your own stories.

  • Please do not beg, bribe, cajole, dare, or otherwise talk others into nominating one of your stories.

  • You may NOT nominate a story that has already been nominated for the awards ceremony in the past. See a list of previously nominated fics here and here.

  • NO DO OVERS or TAKE BACKS!!! Once you submit your nominations, they are locked-in, unless there is a problem with them (for example, they were written outside of the allowable timeline for the Round, or they have been previously nominated).

  • Once the nomination closing date is up, no more nominations will be accepted for that Round. No exceptions.

  • Nominations will be compiled at the end of the Nomination period for each Round. Qualifying fics will go forward into the Voting Period. Non-Qualifying fics will be removed from the list, and the nominator will be informed of the reason.

  • Do not cheat and nominate several times under different email addresses. If you're caught cheating, you will be permanently banned from the awards ceremony.


CATEGORIES (highlighted in BLUE below):

  • Best Drabble (500 words or less)

  • Best Drama-Angst Fic (any size)

  • Best Dark Fic (any size - a fic featuring dark, disturbing, or unsettling content - includes themes such as: murder done with forethought and intent; enjoyment of violence towards smaller creatures [pets, house-elves, owls, goblins, etc.]; obsession that leads to abnormal behavior/sexual harassment or blackmail/violence; rape/non-consensual sex; extremely violent sexual fetishes that intentionally cause humiliation/loss of personal dignity and/or physical or emotional damage to the other party in the end [hard-core BDSM stuff: strangulation, forced crawling, dragging by a leash, chastity device/tight clothing, sex toys, paddles, crops, belts, canes, flails, whips, chains, cuffs, collars, mouth bits/gags, or sexual jewelry meant to inflict pain on a partner; piercing fleshy bits with needles; electroshock; fisting; forced oral, forced anal, and/or forced intercourse used to humiliate a partner into submission; bukkake; branding a partner's flesh with a heated instrument, a carving implement, or some form of magic; urinating/defecating on a partner or forcing them to do likewise; passing your partner around to others who will sexually abuse him/her; forced exhibitionism - includes dub-con gangbang scenarios]; pedophilia [chan]; necrophilia [vampires excluded]; physical or emotional abuse from someone in authority, a person in a profession of trust, a family member, a loved one, or a peer [includes hazing & extreme bullying]; suicide; drinking or playing with blood; cannibalism/flesh eating/eaten alive; parasitism; torture; psychological trauma; insanity; incest or incestuous thoughts; drug/alcohol/potions abuse; self-inflicted starvation [bulimia, anorexia]; self-inflicted physical damage [cutting, carving, intentionally engaging in risky ventures in the hope of sustaining physical damage, an addiction to surgery]; post-apocalypse scenarios where it's kill-or-be-killed; extremely bloody and violent battle field descriptions in war)

  • Best Adventure-Mystery (any size - only available for Gen Fic Group)

  • Best Comedy (any size)

  • Best Romance (any size)

  • Best Het Smut (any size, heterosexual couples)

  • Best Slash Smut (any size, male homosexual couples)

  • Best Femmeslash Smut (any size, lesbian couples)

  • Best Alternate Universe (A/U) (any size - defined as:
    1. A story where major characters in the fic were never born, or their characters are significantly changed from the novels, or whose actions in the fic change the outcome of the novels. - Merope Gaunt aborts Tom, Lily Evans marries Snape, Neville is a Squib, Draco is a Veela and can't get the Dark Mark, Voldemort kills Harry, Cedric never touches the Goblet of Fire, Dobby was never a free elf, Dumbledore lost the duel with Grindewald, Salazar Slytherin murdered Helga Hufflepuff, etc.
    2. A story involving the HP cast set in a different time period from their own. - Victorian London, Medieval Germany, Ancient Greece, the year 2180, etc. Can include Time-Turner stories, so long as the actions of the trip into the past or future change the events in the novel.
    3. The HP cast set in a different world completely. - A world without magic (everyone's a Muggle), or a trip through Wonderland, or a scenario where everyone meets during WW2 and are holocaust survivors, or a story where Hogwarts was never founded and everyone goes to Durmstrang and Beauxbatons instead, or a story that is a crossover (these fics cannot feature any non-HP characters in major roles in the fic. For example, if you want Harry to play Luke Skywalker, every character in the tale must be HP characters established as Star Wars characters, too - Hermione would be Leia, Ron would be Han Solo, etc).
    4. A story that changes the Epilogue. - Harry's in an openly gay relationship, or Hermione/Ron divorced, or Scorpius Malfoy was never born, or Teddy Lupin died in a childhood car accident, etc.
    5. Head canon that follows the time line and events that happen in the novels is not considered A/U for this contest.




TO NOMINATE A FANFIC:

When the Nominations are opened and is announced (it will be a separate post), copy-paste the following code for the Group/Ships you want, and add it as a COMMENT to that Nominations post announcement (or, you may email in your Nominations to: hpfanficfanpollmod@gmail.com or PM them to us here at hpfanficfanpoll). Fill in the information and submit. All submittals will be screened to keep the nature of the nominations secret.

For SPRING/SUMMER NOMINATIONS:

NOMINATION CODE FOR GEN FIC (non-romantic/non-sexual stories)


NOMINATION CODE FOR DRAMIONE (Draco Malfoy/Hermione Granger) Fics


NOMINATION CODE FOR DRARRY (Draco Malfoy/Harry Potter) Fics


NOMINATION CODE FOR HARMONY (Harry Potter/Hermione Granger) Fics


NOMINATION CODE FOR HOGWARTS STAFF & SPIRITS Fics


NOMINATION CODE FOR MARAUDERS Fics


NOMINATION CODE FOR NEXT GEN/NEXT GEN Fics


NOMINATION CODE FOR THE SNARRY (Harry Potter/Severus Snape) Fics




FOR FALL/WINTER NOMINATIONS:


NOMINATION CODE FOR BLACK MOON (Sirius Black/Remus Lupin) Fics


NOMINATION CODE FOR HINNY (Harry Potter/Ginny Weasley) Fics


NOMINATION CODE FOR ROMIONE (Ron Weasley/Hermione Granger) Fics


NOMINATION CODE FOR SNERMIONE (Severus Snape/Hermione Granger) Fics


NOMINATION CODE FOR THE DARK SIDE FICS


NOMINATION CODE FOR THREESOMES+ Fics


NOMINATION CODE FOR WEASLEY-LOVE (any Weasley/any other Weasley) Fics


NOMINATION CODE FOR RARE PAIRS Fics



**NOTE: You do not have to nominate a story for every Ship or Category, nor do you have to send all of your nominations in at one time. You can nominate stories for only the Ships/Groups and Categories you want, and you can send in your nominations piecemeal (for example: you can send in Best Drama-Angst, Best Het Smut, and Best Drabble for Snarry today, and tomorrow you can send in Best Comedy for Snarry, and next week you can send in Best Dark Fic for Snarry or NextGen, etc.).
We will contact anyone who sends a nomination that is not complete and offer you the opportunity to correct the mistakes and resubmit it. If you do not resubmit the nomination with all of the correct information required your nomination will be rejected.

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3. The Voting Period

  • Voting opens at 12:00 am PST on their indicated start date above, and close at 11:59 pm PST on their end date above.

  • You do not have to vote in every Category or for every Group/ship, only the ones that interest you.

  • You do not have to cast all of your votes at one time. You may vote for a single Category today, three more tomorrow, two the week after that, etc.

  • You may NOT vote for your own stories if one of your fics is nominated.

  • A general announcement on your blog, Tumblr, Twitter, Facebook page, etc. asking people to vote in the awards ceremony is OK. Asking them to vote for you, specifically, is not.

  • Once the voting closing date is up, no more votes will be accepted for that Round. No exceptions.

  • Voting will commence on those fanfics that were Nominated that met the criteria.

  • If you're caught cheating, you will be permanently banned from the awards ceremony.



TO VOTE FOR FANFICS:

When the Voting is announced (it will be a separate post), copy-paste the following code for the Group/Ships you want, and add it as a COMMENT to that Voting post announcement (or, you may email in your Votes to: hpfanficfanpollmod@gmail.com or PM them to us here at hpfanficfanpoll). Fill in the information and submit. All submittals will be screened to keep the nature of the voting secret.

For SPRING/SUMMER VOTING:

VOTING CODE FOR GEN FIC (non-romantic/non-sexual stories)


VOTING CODE FOR DRAMIONE (Draco Malfoy/Hermione Granger) Fics


VOTING CODE FOR DRARRY (Draco Malfoy/Harry Potter) Fics


VOTING CODE FOR HARMONY (Harry Potter/Hermione Granger) Fics


VOTING CODE FOR HOGWARTS STAFF & SPIRITS Fics


VOTING CODE FOR MARAUDERS Fics


VOTING CODE FOR NEXT GEN/NEXT GEN Fics


VOTING CODE FOR THE SNARRY (Harry Potter/Severus Snape) Fics



FOR FALL/WINTER VOTING:

VOTING CODE FOR BLACK MOON (Sirius Black/Remus Lupin) Fics


VOTING CODE FOR HINNY (Harry Potter/Ginny Weasley) Fics


VOTING CODE FOR ROMIONE (Ron Weasley/Hermione Granger) Fics


VOTING CODE FOR SNERMIONE (Severus Snape x Hermione Granger) Fics


VOTING CODE FOR THE DARK SIDE FICS


VOTING CODE FOR THREESOMES+ Fics


VOTING CODE FOR WEASLEY-LOVE (any Weasley x any other Weasley) Fics


VOTING CODE FOR RARE PAIRS Fics


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4. Results & Winners Information

  • At the end of the Voting period, votes will be tallied up by the members of the Awards Ceremony committee and double checked for accuracy.

  • If there are more than 3 nominees for a Ship's Category, the top 3 winners will be announced and receive a special Winner's banner.

  • In the case of 1 or 2 nominees only in a Ship's Category, a single winner will be announced.

  • In order for a nominee to actually 'win' a Category when there are 2 or fewer nominees in that Category, they must receive at least 1 vote from a member of the public. Stories that do not receive even 1 vote from the public will not win that Category, even if they are the only nominated story in that Category (they will receive a Nomination banner, but not a Winner banner).

  • Those stories who did not place in their Ship's/Group's Category will still receive a Nomination banner.

Comments

( 2 comments — Leave a comment )
khalulu
Nov. 13th, 2012 06:12 am (UTC)
question on timing
Thanks so much for doing this fun thing! A question on timing/elegibility. When you say a fic must be written in a certain period - do you mean the first public posting of it? Because fest fics may be written several months before they're posted, but no one else could nominate them til they're posted and publicly accessible. Related to that- wouldn't it make sense to have the end of the eligibililty for when it was written/posted coincide with the beginning of the nomination period, rather than the end of nominations? Say that someone wrote for a fest and their entry was posted a couple days before the end of the eligibility period - as it stands, that's also just a couple of days before the end of the nominations period, which doesn't give much time for readers to find and decide to nominate it.

Just a thought and thanks again!
hpfanficfanpoll
Nov. 13th, 2012 04:03 pm (UTC)
Re: question on timing
Hello khalulu,

Excellent questions.

The committee tossed this questions around at our chat meeting in June earlier this year, and then again recently during this last round of nominations, and we determined that the idea of "first appearance" is defined as the initial posting of the story in a public forum - it's first copyright date. That initial copyright date is what we go on here at the awards to determine a fic's eligibility for nomination. It's the reason we decided that revised stories cannot be granted a nomination, unless they were originally published during the time frame allowed for a particular round.

As for when stories post vs. nominations period timeline - we can definitely open a dialogue (with a poll to the fans on our website) about changing the nominations dates for future rounds, if you want - say, allowing fics to be nominated for the Spring/Summer round that were written between January 1st, 2012-January 28th, 2013, and for the Fall/Winter round that were written between October 1st, 2012-October 28th, 2013. That will give those extra 3 weeks you're looking for, since I, at least, agree that some really good fics might be left out as a result of fest launches, as you point out. Does that sound like a good compromise? I can talk it over with the other two members of the committee, and if they agree, we'll put up a poll to see what the fans think, and go with popular opinion on the matter.

Thank you for writing in and letting us know your concerns. We're working hard to make sure we keep this ceremony legitimate and fan-fun.

- Melissa, Moderator
( 2 comments — Leave a comment )